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ONLINE RESERVATION

Accommodation

GUARANT International (further referred to also as the Congress Secretariat) has been appointed the official hotel accommodation agent and will gladly handle all related arrangements. Accommodation of various categories is provided at discounted prices near the Megaron Athens International Conference Centre.

GUARANT International strongly advises all not to work with any unauthorized vendors/companies who may offer you hotel reservation services by phone/e-mail with “discounted congress prices” and try to obtain your personal data including credit card details.

List of hotels

Reservation via Online Accommodation Form

Hotel Price in EUR
SGL / DBL
Distance to the Megaron
Ilisia Hotel ☆☆☆☆
standard room
166 / 179 9-minute walk (700 m)
Best Western Plus Embassy Hotel ☆☆☆☆
run of the house
SOLD OUT 7-minute walk (450 m)
Athens Hotel Cypria ☆☆☆☆
economy room
SOLD OUT 10 minutes by public transport (2 stops)
The Golden Age Hotel of Athens ☆☆☆☆
urban chic double room
168 / 179 7-minute walk (450 m)
Athinais Hotel ☆☆☆
standard room
123 / 146 5-minute walk (400 m)

Reservation via link

Hotel Price in EUR
SGL / DBL
Distance to the Megaron
Airotel Stratos Vassilikos Hotel ☆☆☆☆ SOLD OUT 7-minute walk (500 m)
Airotel Alexandros ☆☆☆☆ SOLD OUT 6-minute walk (450 m)

All prices quoted are per room per night including breakfast, 13% VAT and city tax. Should VAT or city tax change before the beginning of the Congress, the Congress Secretariat will automatically change the price of your hotel room and inform you in writing about the new price.

Please note that price of accommodation is not included in the registration fees.

Group reservations

Group bookings cannot be made online as different terms and conditions apply. For further information, up to date availability and reservation, please contact the Congress Secretariat at espa@guarant.cz.

Individual reservations

To make a hotel reservation, it is necessary to fill in the Online Accommodation Form, which is the part of the Online Registration Form. Your password is the same for both online forms.

Reservations will be processed on a “first come, first-served” basis. We recommend that you book your accommodation as soon as possible.

A full pre-payment is required to guarantee the reservation. After the full payment has been received, your hotel reservation will be confirmed in writing by e-mail. The full payment must be received on or before a payment due date, otherwise the reservation will be automatically cancelled.

Any change or cancellation of the hotel reservation must be sent in writing at espa@guarant.cz. Do not contact hotels directly. (except for Airotel Stratos Vassilikos and Airotel Alexandros).

Any changes in the reservation (except 100 % cancellation fee) will be subject to 10 EUR handling fee.

In case of cancellation of the event due to force majeure, GUARANT International reserves the right to charge a handling fee.

The appropriate refunds will be made after the Congress.

Extra expenses related to the hotel accommodation must be settled by the guests directly at the hotel reception before their check-out. Hotel may ask for guarantee of extras by credit card preauthorisation or paying deposit.

Cancellation conditions

The following cancellation conditions apply to the cancellation, reduction, shortening and no show of a hotel reservation.

Ilisia Hotel

Cancellations received Cancellation fee
until 23 July 2024: full refund, handling fee of 10 EUR will be deducted
24 July – 6 August 2024: 25% cancellation fee for each cancelled night
7 August – 20 August 2024: 50% cancellation fee for each cancelled night
21 August – 3 September 2024: 75% cancellation fee for each cancelled night
from 4 September 2024 incl. – no show: 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released.

Best Western Plus Embassy Hotel

Cancellations received Cancellation fee
until 19 July 2024: full refund, handling fee of 10 EUR will be deducted
from 20 July 2024 incl. – no show: 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released.

Athens Hotel Cypria

Cancellations received Cancellation fee
until 24 May 2024: full refund, handling fee of 10 EUR will be deducted
25 May – 28 August 2024: 50% cancellation fee for each cancelled night
29 August – 10 September 2024: 75% cancellation fee for each cancelled night
from 11 September 2024 incl. – no show: 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released.

Athinais Hotel

Cancellations received Cancellation fee
until 27 August 2024: full refund, handling fee of 10 EUR will be deducted
28 August – 10 September 2024: 50% cancellation fee for each cancelled night
from 11 September 2024 incl. – no show: 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released.

The Golden Age Hotel of Athens

Cancellations received Cancellation fee
until 21 March 2024: full refund, handling fee of 10 EUR will be deducted
22 March – 20 June 2024: 20% cancellation fee for each cancelled night
21 June – 5 August 2024: 50% cancellation fee for each cancelled night
6 August – 2 September 2024: 80% cancellation fee for each cancelled night
from 3 September 2024 incl. – no show: 100% cancellation fee for each cancelled night

In case of a no show, the room will be kept for the guest until 12:00 (noon) of the day following the date of expected arrival; after that the room will be released.

Airotel Stratos Vassilikos Hotel and Airotel Alexandros (reservations via link)

All changes or cancellations must be sent directly to the hotel. In case of cancellation, shortening of the reservation and no-show, the following cancellation conditions apply:

Cancellations received Cancellation fee
until 27 May 2024: one-night cancellation fee
from 28 May 2024 incl. – no show: 100% cancellation fee for each cancelled night

If there are any changes to your arrival plans, please contact the hotel reception directly.

Methods of payment

Accommodation fees must be paid in EUR by one of the following methods:

1. Credit or Debit Card

For credit or debit card payments, please use the Online Payment System. The system is accessible with the password that you received upon registration. The system accepts the following credit/debit cards: MasterCard/Eurocard and Visa.

2. Bank Transfer

The bank details including the 10-digit variable symbol will be automatically sent to your e-mail address after submitting the accommodation form. Please note that payments without this variable symbol will not be identified and the accommodation will not be confirmed.

Please note that bank transfer payments will only be accepted by 12 September 2024 only. After this date, only payments by credit/debit cards will be accepted using the Online Payment System.

All bank transfer amounts should be minus bank charges. Any banking fees accrued from the transfer is the responsibility of each party.

 

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